Blackmore Vale SMB League

Minutes of the Committee Meeting held on Wednesday,

8th November 2023 at 7.30pm at Vixen’s Retreat,

Aller Lane, Ansty, Dorset, DT2 7PN

Present: Mike Pedrick (Chairman) Anna Davies (Secretary) Terry Leggett (Results Secretary) Brian Baker (Competitions Secretary) and Colin MacLeod (Committee Member).

Apologies: John Beckford (Treasurer)

This meeting was called to assess the running of the new league system and address any matters that might have arisen since the season started.

The new leagues are running well, but the Committee had received a request from one Club for a confirmation of the rules pertaining to teams taking part in the BVL 2023/24 season, particularly if the Club has more than one team.

In the Appendix to the Constitution & Rules (a copy of which is available on the BVL website) under item 1.5 the rules state that a Club can play the same team in the Afternoon and Evening league (because they are separate leagues within the BVL). This rule is in operation for the current season (and beyond) and revokes any previous ruling.  The Committee agreed that the wording in Appendix 1.5 was a little confusing and decided that it should be amended on the online version of the document. The new wording will read:

“Where a Club has more than one team in the Blackmore Vale League (Evening or Afternoon)” etc. Action: Colin

The Secretary to write to the Club Captain of the team who had the query and attach the relevant section from the Constitution & Rules. Action: Anna (Done).

Clubs should note that if a player plays for more than one Club that player can play for one club in one league (e.g. Afternoon) and another club in a different league (e.g. Evening).

The relevant section of the Constitution & Rules (Appendix 1.5) will be added to these minutes. Action: Anna (Done).

The Results Secretary asked about the ruling regarding ‘Four nominated players’ and what happens if the nominated players don’t play the required 50% of games.  The current wording of the ruling states that players ‘should’ play 50% of the games.  The Committee decided that this was not sufficient and should be altered to ‘have to’ at the next AGM (April 2024).

Meanwhile, Clubs are asked to keep this ruling in mind for the remainder of the 2023/24 League Season in an effort to keep competition between league teams, fair.

This wording is under section 1.5 – d) of the Appendix to the Constitution & Rules.

 

Any other Business:

1)    The Chairman said that he had personally bought a trophy for Division Two of the Afternoon League and that Sherborne SMB Club had bought a trophy for Division One.  Trophies will be purchased for the West and East Divisions and the Summer League from BVL funds, which currently stand at £1,347.52p.

2)  A few Clubs are having problems accessing the online BVL website as the Google server highlights it as ‘unsafe’.  The website can be easily accessed by using the Firefox server but the Committee asks that Clubs let the BVL Secretary know if they are encountering problems using Firefox.  The BVL might have to look at using a ‘paid’ website, but that would involve a lot of changes and difficulties, as well as ongoing costs. 

3)  League Presentations: If the leagues are completed by the time of the BVL Cup (17th March 2024) then presentations will be at that event. If not, they will be at the AGM in late April 2024.

4)  New Committee Member required:  The BVL Committee needs another member – please send nominations from your Club to the Secretary as soon as possible.

Date of Next meeting: Wednesday 7th February 2024

The meeting closed at 8.45pm.

Blackmore Vale Short Mat Bowls League

Committee Meeting held on Friday, 1st September, 2023

at Vixen’s Retreat, Aller Lane, Ansty, DT2 7PN

at 7.30pm

Present: Mike Pedrick (Chairman) John Beckford (Treasurer) Anna Davies (Secretary) Terry Leggett (Fixtures Secretary) Brian Baker (Competitions Secretary) and Colin MacLeod (Committee Member) 

Please note that Robin Evans has stood down from the Committee as of 31st August 2023 as he is no longer a member of any short mat bowls club in Dorset (DSMBA).

 

Item 1: Correspondence received from Templecombe SMBC concerning the EGM.  

AD received a letter (posted) on 8th August 2023.  The letter was not signed and there was no address to which to send a reply.  The Committee agreed that a reply should be sent to the Secretary of Templecombe SMBC stating that as the letter received was unsigned (and therefore anonymous) it could not be taken as an official letter from the Club.  However, should the Club wish us to take further action they should contact the BVA Secretary again, stating from whom the letter had been sent and that its contents were indeed the views of the Templecombe Club.

 

Item 2: Substitutes – an issue brought up by Milborne Port pertaining to the Afternoon League.

The Committee agreed they have no objections to the concept of allowing a substitute player to come in after the first 10 ends have been played in the Afternoon League. Clubs should agree before any match begins that they are happy to accept such a substitution by the opposing team and the substitute player should be named on the card.  The Committee can’t change the rules at this stage without a vote from all Clubs at an AGM or EGM.

 

Item 3:  New shields for the West and East Divisions and the Afternoon Leagues.

The Chairman said that he was happy to personally fund a new shield for one of the Afternoon League Divisions and would check if an offer from Sherborne SMBC to fund the other shield still stands.  CMcL stated that he had been against the rise in fees from £10 to £15, which came into effect for the 2023/24 season.  The Chairman said a number of Clubs had expressed that they were happy with the increase and it had been a majority vote.

Regarding trophy engraving costs in the future, the Chairman said that it was likely these would increase.  It is expected that new shields for the West & East Divisions will cost between £70 - £100 each, plus engraving costs.  It was agreed that a new shield would also be required for the newly devised Summer League which was set up this year (2023).

 

Any other Business:

The Treasurer said that there had been some confusion over the cost to teams playing in the Afternoon Leaue.  Some Clubs had paid £15, others had paid £10.  It was agreed that it should be £10 (although at the April Committee Meeting it had been agreed to raise fees to £15 for all BVLs).

The Chairman asked about the Summer League.  The Fixtures Secretary said it had gone fairly well, despite a late start (May) but would not finish until the end of September 2023. There are some online issues and CMcL has agreed to look at these.

There are some issues with the Afternoon League and Clubs not being willing/able to play on Sundays.  Sturminster Newton SMBC can only access the hall on a Sunday afternoon, so will have to play their ‘home’ game at the opponent’s venue.

BB said the Committee needed to look at the content of the Constitution and asked all members to suggest amendments/improvements.  He suggested that the Constitution and the Rules& Regulations should be separate. He highlighted that there was no ‘safeguarding’ element in it at present, which is an important element. He again emphasised the importance of ensuring that all Club members are affiliated.  Most insurers request (as a minimum) the actual number of members at a Club; some require the names of all members in the Club.  It is essential that Clubs should also have a proper application form and must have names and addresses of members.  Anyone attending a bowls session at a club should be given ‘temporary membership’ in order to be covered by the insurance held at a Club.

The Chairman asked BB to take the lead on this matter. Action: ALL Committee Members to go through the Constitution and pass suggestions to BB.

BB also raised the issue of an ‘entry form’ for the BV Cup (17th March 2024).  The cost of putting the event on is £300 and he suggested £20 per team (16 in total), providing an income of £320.

The closing date for entering the BV Cup will be 31st January 2024.

The form will include BVA BACS details.

AD will email the entry form to all Clubs once BB has finalised it. Action: BB to send AD form & AD to pass to all Clubs.

Date of the next Committee Meeting:

Wednesday 22nd November 2023 at Vixen’s Retreat.

The meeting closed at 8.50pm.

Blackmore Vale SMBA

EGM held at Stalbridge Hall on

Wednesday 26th July 2023 at 7.30pm

 

Clubs Present:

Bishop’s Caundle; Buckhorn Weston; Camelot; Cerne Abbas; Charlton Marshall; Child Okeford; Gillingham; Hazelbury Bryan; Milborne Port; Okeford Fitzpaine; Sherborne; Sixpenny Handley; Stalbridge; Sturminster Newton; Tarrant Keyneston; Templecombe; Thornford; and Hadspen.

 

PROPOSAL by your BVL Committee to alter the structure of the BV Leagues in order to try to assist as many Clubs, teams and players as possible to continue to enjoy playing short mat bowls by reducing travelling mileage/time during the dark nights of the Evening League.  The proposed structure had been sent to all clubs 22 days prior to the date of the EGM (21 days is the required notice in the BVA Constitution and Rules).  Briefly it was to set up an East and West division and retain the First (or Premier) Division.

After some spirited exchanges from the floor, a vote was taken and the result was as follows:

12 Clubs voted in favour of the proposal

3 Clubs voted against

1 club abstained but said they were happy to go with the majority decision.

The Chairman said that no system of running an evening league is perfect, but that it was important to try to retain as many clubs, teams and players as possible and your Committee had offered this proposal as a means of keeping members playing competitive (but friendly) bowls matches in the coming season.  Should the new system not prove acceptable to all Clubs, then you all have the opportunity to vote in a new Committee at the 2024 April AGM.  In the meantime, your Committee will continue to work hard to endeavour to provide you all with enjoyable bowls games in the 2023/24 Evening Leagues season.  Please remember that we are all volunteers and do our best at all times to help you. 

The next vote was to ask if Clubs present were prepared to accept Hadspen into the BVL.  All, except one Club, voted to accept Hadspen into the BVL. They will play in the West Division of the BVL in the 2023/24 season.

The Chairman thanked the Clubs for attending.

That concluded the business of the EGM.

Fees were paid to the Treasurer (John Beckford) for the new season.

Club representatives then compiled the Fixtures List for each division of the Evening and Afternoon Leagues.

Your Fixtures Secretary (Terry Leggett) and Secretary (Anna Davies) would be grateful if you could continue to keep them updated with your Club Contacts list.  Your co-operation is much appreciated.

The meeting closed at 9pm. 

Blackmore Vale & Yeovil Short Mat Bowls

Pre- Emergency General Meeting Committee Meeting

Thursday 13th July 2023 held at Vixen’s Retreat,

Aller Lane, Ansty, Dorset, DT2 7PN

Present: Mike Pedrick (Chairman) John Beckford (Treasurer) Anna Davies (Secretary) Terry Leggett (Fixtures/results Secretary) Brian Baker (Competitions Secretary) and Robin Evans and Colin MacLeod (Committee Members).

The Chairman said that although Compton Dundon had applied to join the BVL they had now decided to play in the Mendip (Somerset) League and would not be continuing their BVL application.  Keinton Mandeville are also playing in the Mendip League and Odcombe has no drivers available to join any league.  As these Clubs were in the Yeovil League the Chairman said that perhaps the Yeovil name should now be dropped and we should revert to using only the BVL title. This was agreed by the Committee.

Hadspen had enjoyed a season in the Summer League but have not yet been officially accepted into the BVL. The Committee decided that the first item on the EGM Agenda should be to have a vote on accepting Hadspen into the BVL (as recommended by the Committee).  Action: AD to add this item to the EGM Agenda (Done).

It was decided by the Committee that any Club wishing to join the BVL in future must be voted in at an AGM. Odcombe are currently in the Summer League (started in 2023) so they must be voted in at the next AGM (2024).

The Chairman said that the EGM would therefore consist of a vote on Hadspen joining the BVL and then a vote on the Committee’s new League structure of a Premier Division and a West and East Division.  It was decided that there must be promotion and demotion, so two teams would drop from the Premier Division and one team would be promoted from both the West and East Divisions.

It was highlighted by the Committee that the new proposal does reduce travelling for all Clubs and shows that we have listened to their driving concerns.

AD to send out the EGM Agenda to all Clubs, plus the list of teams in each division as proposed by the Committee. Action: TL to send AD the list and AD to add this to the email containing the EGM Agenda.

The meeting closed at 8.40pm

Blackmore Vale/Yeovil Short Mat Bowls League

Minutes of the Annual General Meeting

held on 19th April 2023 at Stalbridge Hall

 

Clubs represented: Buckhorn Weston, Camelot, Cerne Abbas, Charlton Marshall, Child Okeford, Compton Dundon, Hazelbury Bryan, Milborne Port, Odcombe, Okeford Fitzpaine, Sherborne, Sixpenny Handley, Stalbridge, Sturminster Newton, Tarrant Keyneston, Templecombe.

Apologies: Steve Clayton (Tarrant Keyneston), Bishop’s Caundle.

Minutes of the AGM held on 13th April 2022 were approved.

Chairman’s report: The Chairman (Mike Pedrick) reported that the first full season since Covid had gone well and that the new Afternoon League was a success. He congratulated the teams that had won their respective leagues: Div. 1: Hazelberries; Div. 2: Gillimots; Div. 3: Milborne Conkers; Afternoon A: Bishops; Afternoon 1: Cerne Titans; Yeovil: Milborne Acorns.

The Blackmore Vale Cup (held on 19th March 2023 at Bere Regis) was a great success, mainly due to the hard work of Brian Baker and Lynn Dean. 

The Chairman thanked the BV Committee and League for including the Yeovil League and added that for the first time, there would be a Summer League in 2023, played between May and August. He said it was important that the League tried to act on Clubs’ wishes and make league bowls accessible to all ages and abilities.

The Chairman congratulated the Dorset team on winning the Inter-Counties competition this year.

Finally, he thanked the BV/YL Committee for welcoming him and supporting him in the work involved in getting the leagues running again after Covid, and reminded all Clubs that it is important that they keep Terry Leggett (Fixtures/Results Secretary) and Anna Davies (League Secretary) up to date with their Club’s contacts.

Secretary’s Report: Anna Davies thanked Clubs for updating their contacts, and reminded everyone that if she does not have the correct contact details then Clubs will not know what is happening in the BV/YL. She said she had heard that Charlton Hawthorne were withdrawing from the League, but had not had written confirmation – an email has since been received. At the previous Committee meeting (5th April) both David Bishton (Milborne Port) and Mike Pinkawa (Templecombe) said they both wished to stand down from the Committee after many years’ service.

An application has been received (and accepted) from Compton Dundon to join the BVL/YL as they wish to play in the Yeovil League (Winter) – they sent two representatives to the AGM and the Club is a welcome addition.

Treasurer’s Report: John Beckford was unable to attend the AGM for health reasons. The balance sheet was distributed to Club representatives (and a copy is attached to the AGM report).

The current balance stands at £1035.29.

The Yeovil League finances are on a par with the BVL and have been ‘frozen’ in the YL bank account. The assets are available if they should be needed. It is possible that they will be added to the BVL but the YL Clubs would need to have a say on how the old YL funds were to be used – perhaps distributed between YL clubs or offered to charity. This matter would need to be discussed with the Chairman before the start of the next season, perhaps just before the Fixtures Meeting.

Brian Baker noted that all the fees from the 2022/23 season went to the BVL account.

Fixtures/Results Secretary Terry Leggett thanked all the team Captains for making life easy for him during the last season by ensuring that match results were sent to him promptly so that the League Results & Tables could be kept up to date.  There is a problem with Clubs gaining access to the website, and this will be looked into, but in the meantime the best way to access the BVL website is through the Firefox web browser.

Competitions Secretary Brian Baker reported that the Blackmore Vale Cup (19th March 2023) was a great success and was very enjoyable. There were 14 teams and every single one won at least one game. The winning team was Hazelberries (Hazelbury Bryan). Entries for next year will be run in a different way – an entry form will be sent to all Clubs and payment will be required before the event (previously payment was on the day).  The date for the 2024 BVL Cup is Sunday 17th March and it will again be held at the Dorset Bowls Resort in Bere Regis.

Election of Officers No nominations were received from any of the BV/YL Clubs.  The existing Committee were therefore re-elected en-bloc unanimously. Your Committee for 2023/24 is therefore:

Chairman: Mike Pedrick; Treasurer: John Beckford; Secretary: Anna Davies; Fixtures/Results Secretary: Terry Leggett; Competitions Secretary: Brian Baker; Committee Members: Colin MacLeod, Robin Evans.

Other Business: 

Thornford Club wish to add a team to the Afternoon League next season.

The Fixtures Meeting for next season will be held on 26th July at Stalbridge Hall – Clubs will receive an email reminder nearer the time.

Robin Evans is concerned that that the BVL/YL website is unsafe. It was agreed that, if necessary, payment could be made to create a new site, but meanwhile Colin MacLeod would be asked to look into finding a new, safer, free site.

The new Summer League is in operation from May to mid-September and results are on the website.

Teams in the Yeovil League would prefer to play using their old YL format. The Chairman said the matter would need to be discussed further at the next Committee Meeting (which will be held before the start of next season).

The meeting closed at 8.10pm.    

Blackmore Vale Short Mat Bowls League

(incorporating the Yeovil SMBL)

Committee Meeting held on Wednesday, 5th April 2023

at 7.30pm at Vixen’s Retreat, Aller Lane, Ansty, DT2 7PN

Present: Mike Pedrick (Chairman), John Beckford (Treasurer), Anna Davies (Secretary), Brian Baker (Competitions Secretary), Terry Leggett (Fixtures/Results Secretary), and Committee Members Colin MacLeod, David Bishton and Mike Pinkawa.

Apologies for Absence: Robin Evans

Approval of the Minutes of the meeting held on Wednesday, 11th January, 2023: Approved

Matters arising from those minutes: None

Correspondence: None

Treasurer’s Report: John B reported that the only income over the year to 31st December 2022 was from our League Fees. With just over £1000 in the bank account a slight surplus had been made. Various costs had yet to be included – engraving and cheques to Clubs (in lieu of trophies) of £150. The Chairman noted that there had been not been any engraving costs thanks to a generous engraver. Blackmore Vale Cup costs will appear in next year’s accounts, but it was noted that the raffle made £176, which resulted in a gain on the event of £66.

Colin Mac. said the league could afford to let the bank balance reduce a little. It was suggested by the Treasurer that the league fees should be increased.  Mike P suggested increasing the fees for the BVL, because everyone has to enter that), rather than the BV Cup (which only a few clubs enter). Treasurer agreed that fees could be increased this year (even if they were then ‘held’ for subsequent years). Brian B proposed raising fees to £15 for the BVL, it was seconded by Mike P and carried unanimously.  Fees from September will be £15 per team to enter the BVL.

The Blackmore Vale Cup in 2024 – Brian Baker will send out an entry form  which will need to be filled in and returned (with the appropriate entry fee) prior to the event.  Next year’s BV Cup will be held on 17th March 2024 at the Bere Regis venue.

 

Discussion items:

Blackmore Vale Cup – as above.

AGM – 19th April 2023: Brian B to email Anna D the form for nominations. The current honorary office holders and committee members need to be proposed and seconded. Action: Brian B 

David B and Mike P both gave notice that they wished to stand down from the Committee at the AGM.  The remaining committee agreed to stand again. Action: Anna D to check with Robin E that he wishes to remain on the committee.

The Chairman has had a request from Compton Dundon SMBC to join the Yeovil league. Action: Anna D to send details of the AGM to their contact.

Charlton Hawthorne SMBC are disbanding due to lack of members.

Fixtures Meeting – this will be held in Stalbridge Hall on 26th July.

Action: David B to book and then provide Anna D with the details for booking for the future.

Any other business:

Proposed Summer League:

Clubs interested:

Hazelbury Bryan (2 teams); Sturminster Newton (1 team); Hadspen; Odcombe; Stalbridge (2 teams); Camelot require more details before committing.

Thos Clubs who are NOT interested include Charlton Horethorne, Keinton Mandeville; Okeford Fitzpaine; Milborne Port; Gillingham.

Action: Anna D to write to ALL clubs again to see if more would be willing to join a Sumer League.

At the AGM, once it is formally closed, those present will be asked if there are any further matters they wish to raise.

Action: Chairman/Brian B to check the constitution to see what items are required to be put on the Agenda and then inform Anna D.

The Treasurer will recommend the increase in BVL fees at the AGM.

The Chairman is arranging for Bishop’s Caundle and Milborne Port to be presented with their BVL shields/trophies at Cerne Abbas as they were not at the BV Cup on 19th March.

Brian B showed the committee members the poster from ESMBA called Extra End and said all Club Secretaries should be receiving this by e mail and urged that they share it with their Club members.  He also highlighted the posters and leaflets that are available to promote short mat bowls and the need for all Clubs to take safeguarding matters seriously.

The Chairman said there was a new club in Dorset (Longburton) that had started up and played their first bowls session on Monday 3rd April in the Village Hall – at 3pm. They wish to join the Dorset SMBA.

ALL clubs need to inform the committee before 30th June which Leagues they will be entering next season (BVL evening/afternoon/Yeovil).

The committee will meet on 12th July (at Vixen’s Retreat?) to sort out league fixtures.

Stalbridge will be the venue for the Fixtures Meeting on 26th July at the usual time of 7.30pm.

The date of the next Committee Meeting is yet to be decided.

The meeting closed at 9.10pm.

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Blackmore Vale Short Mat Bowls League

(incorporating the Yeovil SMBL)

Minutes of the Committee Meeting held on Wednesday, 11th January, 2023

At 7.30pm at Vixen’s Retreat, Aller Lane, Ansty, DT2 7PN

 

Present: Mike Pedrick (Chairman) Terry Leggett (Results Secretary) Anna Davies (Secretary) Colin MacLeod & Robin Evans (committee members).

Apologies for absence were received from Brian Baker, John Beckford and David Bishton.

Minutes of the last meeting (19 October) were approved.

Matters arising from the Minutes: Terry still experiencing some technical issues with the BVL website, but he is able to upload results regularly.

Correspondence: None received

Treasurer’s Report: JB had emailed the Secretary to say there was no change to the figures from the October meeting when monies held in the bank account were £1035.94p. Plus £1.65 cash in hand.

Discussion items: Blackmore Vale Cup- there are 11 teams entered (to date) and it was decided that the BV Cup would therefore take place on Sunday 19th March 2023 at the Dorset Bowls Resort near Bere Regis. There was some discussion about the entry fee per team of 6, but it was decided that, as the BVL has sufficient funds, it be kept at £15 per team this year and review for 2024 at the AGM.

Anna to send out a confirmation e mail to all clubs that the BV Cup is going ahead this year and see if more teams would be willing to take part. Also to say that if clubs could only get a few people interested then they would be able to make up a ‘mixed team’ from different clubs.  Clubs will have until 24th February to respond. Action: AD (Done)

The Committee wondered if Brian Baker would be willing to organise and run the event.  Action: MP to consult BB (Done)

Venue for AGM in April: Once all league matches are completed in early April, there are 3 possible dates for the AGM: 12th, 19th and 26th.  Stalbridge Hall to be booked – Action: AD to ask DB to book first available date (Done)and then AD to email all Clubs with venue & date. IF the Stalbridge Hall is not available, it might be possible to use the Sturminster Newton ‘Stour Connect’ venue.

Any other business: The Chairman was concerned that Club Members are not reading the information that is sent by the DSMBA & ESMBA, particularly on Safeguarding matters.  It is important that all Clubs tell their members or put the information on a notice board and ask that it is read by everyone.

The Chairman would like all Clubs to confirm they have a Safeguarding Officer and send the name and contact details to the BVL Secretary. Action:

AD to write to all Clubs asking for details of SOs.

Afternoon League update: The Chairman said starting the Afternoon League was the best thing we have ever done.  The new league is working well and has attracted new players.  He expects the league to expand in the coming years.

Date of the next meeting: To be confirmed once the AGM April date is known.

The meeting closed at 9pm

Blackmore Vale & Yeovil Leagues
Minutes of the meeting held on Wednesday 19th October 2022
At 7.30pm at Vixen’s Retreat, Aller Lane, Ansty, DT2 7PN 

Present: Mike Pedrick (Chairman), Terry Leggett (Fixtures Secretary) Brian Baker (Competitions Secretary), Anna Davies (Secretary), Colin MacLeod & Robin Evans (Committee Members).

Apologies: Apologies were received from John Beckford (Treasurer), Mike Pinkawa & David Bishton (Committee Members).

Minutes of the meeting held on Wednesday 6th July 2022 were approved.

Matters arising from those minutes:
Mike Pedrick has agreed to become Chairman of the Blackmore Vale & Yeovil Leagues Committee.
Brian Baker asked that the minutes have an ‘action’ note if committee members are required to do anything. Action: AD

Correspondence: None received

Treasurer’s Report: The Committee felt that a little more detail on the Treasurer’s Report would be useful in future; what has money been spent on, which teams have/have not paid, etc.  Action: AD to contact the Treasurer.
BVL currently has £1035.75 in Lloyds Bank and £1.65 held in cash by the Treasurer.
Income was £190; expenditure £46.25; surplus £143.75

Items for discussion:
Online BVL/YL results:
Terry Leggett is experiencing a few technical issues updating the league match results onto the website. Action: TL to consult with CMacL.

Safeguarding Officers: BB highlighted the importance of the Safeguarding Officer’s role for every Club.  If there is a problem/issue of any sort at a Club there needs to be someone that a member can approach for support or help. Clubs can’t just think that they are covered by Dorset’s lead Safeguarding Officer (Lynn Dean) – her job is to deal with issues that can’t be resolved within a Club. BB emphasised how important this role is and that it is becoming more and more important at every level within the bowls’ community. He said it is vital that all players are affiliated and registered at County level and that Clubs have a system in place to check that new members are who they say they are. Clubs should also have a Code of Practice, a system for registering/checking new members, a constitution that is fit for purpose and a Safeguarding Officer (who should not be a member of the Club’s Committee).  DSMBA are looking to organise and contribute towards training sessions for SOs – date to be decided; it will then be circulated to all Clubs. Safeguarding news bulletins come out every month and should be put on Club notice boards and highlighted to all members in order for Clubs to be fulfilling their duty of care to their members.  RE knows of a number of Clubs who do not pass information to all their members.  Please remind Club Secretaries that this is an important part of the Secretaries’ role.  
It is also vital that Clubs affiliate their members for £4 (plus county fee £3) – that gives them total peace of mind, yet some Clubs are not doing it.
Action: AD to write to all Club Secretaries urging them to ensure they have a suitable candidate in the role of SO. Also to remind Secretaries of the importance of passing information on to their members.

Club Constitutions: DSMBA had requested that all Clubs send in their current Constitutions – 15 clubs responded, and all of the Constitutions failed in some aspects to be considered as ‘fit for purpose’.
The DSMBA have since sent out a draft template (ESMBA approved) for each club to use as a ‘check list’ against their version.  The BV League Constitution currently says clubs must submit them to the BVL Committee, but that is not possible so the BVL Constitution needs amending: Action: BVL/YL Committee  
Temporary/visiting members to a club – the Club’s Constitution should say how these are to be acknowledged and the rate they are to pay in order to play bowls.
Health & Safety practices must be known by all members and visiting teams during league matches.  It remains ‘good practice’ to keep windows open and use hand sanitisers.
Clubs also require a Code of Practice – what you expect from members and what members can expect from you.  Action: MD to send AD Cerne Abbas version. DONE
Constitutions should be revisited by Clubs every year – if a Club make an insurance claim it is likely that the club will be challenged that your Constitution is up to date and fit for purpose. Anything that is in an Appendix to the Constitution CAN be altered by the Committee, but the body of the Constitution can only be changed at an AGM/EGM.
Yeovil League is now following the BVL Constitution and League Rules.

Any other business:
BB passed round some useful ESMBA literature and mentioned the grant scheme they run.  Interest fee loans are available if Clubs can match the loan amount. Clubs must be ESMBA registered for three years to qualify for a grant.  RE said the leaflets would be useful in the hall notice boards as people doing other things in the hall might be interested to try bowls.
The new Chairman – MP – has all the League shields/trophies.
BVL Cup costs £300 to run.  Action: AD to write to all Clubs to gauge interest in the event which is scheduled to be played on 19th March 2023 at the Dorset Bowls Resort near Bere Regis.

Date of the next meeting: Wednesday 11th January 2023

The meeting closed at 9pm.

Blackmore Vale Short Mat Bowls League

Minutes of the Committee Meeting held on Wednesday 6th July 2022

held at Vixen’s Retreat, Aller Lane, Ansty, DT2 7PN at 7.30pm 

Present: Terry Leggett (Fixtures Secretary) John Beckford (Treasurer)  Anna Davies (Secretary) Brian Baker (Competitions Secretary)  Mike Pedrick (Yeovil League) Colin MacLeod, Robin Evans, David Bishton, Mike Pinkawa (Committee Members).

Apologies: None – all members present

The Committee welcomed Mike Pedrick (YL Chairman) who is joining the BVL Committee to represent the Clubs in the YL.  

The BV League currently has no Chairman and as the meeting was to discuss the forthcoming League Season for both BVL and YL, Terry Leggett took the Chair.

The BVL & YL teams and divisions for the 2022/23 season have been decided:

BVL Evening League has three divisions each with six teams (TL has the lists).

BVL Afternoon League has two groups, each with five teams.  As this will be the first season, there are no ‘divisions’ – these will be decided once the results of the first season are known.

Yeovil League has only one division with six teams.  Mike Pedrick will organise this and forward all results to Terry Leggett to be uploaded on to the BVL/YL website.

It was noted that several Clubs have reduced membership and so a number of teams have been lost from the pre-pandemic season of 2019/20. Also, some Clubs have left the BVL Evening League in favour of the Afternoon League (Bishops Caundle, Child Okeford, Sherborne Westend). The BVL Evening League has therefore reduced from 34 to 18 teams. However, all 18 Clubs are still operating.

For clarification:

Teams entering the Afternoon League will all pay the normal £10 fee. The fee for teams in the YL is also £10.  ALL fees will be taken by the BVL Treasurer at the Fixtures Meeting (13th July – Stalbridge). Teams/Clubs who entered the BV 2021/22 Fun League do NOT have to pay the £10 fee for the 2022/23 season.

Trophies for the Afternoon League: For the first season there is no first and second division, just two equal groups playing at the same level.  If there are two divisions in the following season, trophies will be sorted out when results from the first season are known.

If a Club has more than one team in the same division of a league, the ‘nominated’ players from each team can NOT play for the other team. But if the teams are in different divisions, they could play for a team in a higher division TWICE in the season (preferably in the first half of the season).

Clubs can play in both the Afternoon and Evening leagues if they wish.

Keinton Mandeville remain in the YL – they had only asked to join the BVL because they thought the YL was being disbanded.

A fixtures list of all leagues, teams and dates of matches will be filled in at the Fixtures Meeting at Stalbridge on the 13th July 2022 (7.30pm).

Details of the Clubs involved in the YL are to be forwarded to the BVL/YL Secretary by Mike Pedrick (done).

Other business:

Brian Baker raised a concern that a significant number of players had not been registered for the 2021/22 season.  If Club members wish to play in leagues they must be affiliated to the ESMBA by 1st September 2022. He also reiterated the importance of Clubs ensuring that their insurance continues from year to year without any breaks. If there is a break in a Club’s insurance (Civil & Public Liability) then no retrospective claims are allowed. The insurance claim date commences when the insurance is renewed.

 Meeting closed at 8.50pm.

BLACKMORE VALE SHORT MAT BOWLS LEAGUE

Minutes of the ANNUAL GENERAL MEETING

Held on 13th April 2022 at Stalbridge Hall

Clubs represented: Bishops Caundle, Buckhorn Weston, Camelot, Cerne Abbas, Charlton Marshall, Child Okeford, Gillingham, Hazelbury Bryan, Milborne Port, Okeford Fitzpaine, Sherborne Westend, Sixpenny Handley, Stalbridge, Sturminster Newton, Tarrant Keyneston, Templecombe.

Apologies: None received

Minutes of the AGM held on 19th August 2021 were approved as a correct record.

Chairman’s report: Colin MacLeod reported that the ‘fun’ league had kept Clubs playing ‘competitively’ through the Covid restrictions imposed during the last 2021/22 season and had been enjoyed by most, although some Clubs did not like playing teams from higher divisions.  The Committee had decided to revert to ‘normal’ rules for the 2022/23 season.

Colin said that both the new League Secretary (Terry Leggett) and Secretary (Anna Davies) had settled into their new roles well, but during the pandemic we seem to have lost touch with some Clubs who have not updated the Secretary with contact changes.

There were a number of Rule changes to be voted on at the AGM and the Chairman asked that Clubs vote for what is best for the BVL, not just their own Club.

The Chairman thanked the members of the Committee, who had met regularly since the last AGM.  All the Committee members, apart from the Chairman, were willing to stand again.  The Chairman said he had been in post for some 20 years and felt it was time for him to stand down. He thanked everyone for ‘putting up with me for so long!’.    

Secretary’s report: Anna Davies reiterated the Chairman’s point that it was essential for Club’s to provide the Committee with up-to-date contact details (name, telephone, email and addresses) and thanked the Chairman and Committee for their support during her ‘steep learning curve’ in the new role.  

Treasure’s report: John Beckford said the BVL funds stood at £892.19 and confirmed that League Fees for the 2022/23 season would remain at £10.  Those teams who had participated in the ‘Fun League’ during 2021/22 would NOT have to pay for the 2022/23 season.

Blackmore Vale Cup:  The BVL Cup had not had enough entrants for the 2022 competition to take place at the Dorset Bowls Resort near Bere Regis.  Camelot said the venue was too far for them to attend, and Child Okeford said it was too long a day for some members.  Tarrant Keyneston pointed out that the late date (24th April) had made it difficult to get a team together because the outdoor bowls season had started and it was suggested March might be a better time. Dorset Bowls Resort provided an excellent venue, at a reasonable cost (£300) and without the difficulty of having to transport mats. It was decided that it was too early to decide about the BVL Cup for 2023 and Clubs would be approached for their comments later this year.

Amendments to Club Constitution and League Rules:  Tarrant Keyneston asked if it would be possible to allow members to move between teams during the season as they were having difficulty getting enough players to have two teams in the BVL.  The DSMBA do allow this, but Templecombe said they were against the proposal as it could be open to abuse.  The Chairman said that the League Secretary would have to ‘police’ it. Tarrant Keyneston said that they wanted to encourage as many people as possible to play and increase the number of teams in the BVL. The proposal was voted on and 8 clubs were in favour of allowing players to move between teams; five clubs voted against, 3 abstained. It was decided that the BVL would trial the proposal next season and the Committee would decide the details of how it would operate.

Sherborne asked if an Afternoon League could be set up alongside the Evening BVL. Milborne Port, Gillingham, Cerne Abbas, Charlton Hawthorne and Charlton Marshall were interested. Other Clubs were concerned that it could impact on the evening league, but several of those Clubs interested in the Afternoon League were able to put teams into both leagues.  Those Clubs present voted for the Afternoon League in principle (11 in favour) with Sixpenny Handley voting against and Camelot abstaining.

Charlton Marshall asked about a Summer Afternoon League, but no other Clubs were interested.  They will try to arrange ‘friendlies’ during the summer instead.

Yeovil League:   The Yeovil League could have folded because there was no-one available to assist the Chairman (Mike Pedrick) in running the Committee.  The BVL Committee offered to help Mike by bringing him onto our Committee and helping the YL to continue. Mike agreed and this means the YL can continue in the 2022/23 season. Mike said the YL accounts would be frozen (in case they can set up on their own again in the future) and the YL clubs agreed to the help from BVL providing the YL keep their identity. They have between 6 and 8 teams, with more in the Summer League than the Winter League. Terry Leggett agreed to the extra work involved in helping Mike run the YL. Clubs can play in both the BVL and YL. There was no vote, but it was agreed that we would see how it works out and re-assess next year if necessary.

The BVL in 2022/23 will run as normal and when the teams entering are known (by the start of June) the adjustments will be done according to the standings at the end of the 2019/20 season.

The Winter Afternoon League will be set up from scratch.

No new Clubs had applied to join the BVL but Milborne Port might have to leave it because they can’t get people to play in the evenings and a recruitment drive had failed to attract new members. A number of clubs were low in membership and several will have to reduce the number of teams they enter for the BVL.  If Clubs manage to enter more teams in the future, they would have to start at the bottom division.

Mike Pedrick was voted onto the BVL Committee and the remaining officers and members were re-elected.  The Chairman does not wish to stand again, but has generously agreed to remain in post until a replacement can be found.

Fixtures Meeting: Wednesday 13 July at 7.30pm in Stalbridge Hall.  Clubs are asked to send in their teams for the BVL (evening and afternoon) by 1st June. The date of the next AGM will also be agreed at this meeting.

Before the meeting closed, the Treasurer thanked the Chairman for his many years of excellent service to the Blackmore Vale League.

Blackmore Vale Short Mat Bowls Committee

Minutes of the meeting held on Wednesday 5th January 2022 at Vixen’s Retreat, Aller Lane, Ansty, Dorset, DT2 7PN at 7.30pm

Present: Colin MacLeod (Chairman); John Beckford (Treasurer); Terry Leggett (Results Secretary); Anna Davies (Secretary); David Bishton & Robin Evans (Committee Members)

Apologies for absence: None received

Matters arising: None

Correspondence: None

Treasurer’s report: JB confirmed that the funds remained the same as at the date of the last meeting (19th October 2021) - £908.19p

Items for discussion:

1)     The Blackmore Vale Cup (24th April 2022) – the Committee needs to ask Brian Baker about the booking of the venue (Bere Regis Bowls Centre).  It has already been agreed with Dorset SMBA that the mats can be hired for the sum of £100, but this fee does not include the hire cost of the venue. Action: AD to consult BB

2)    An Umpire (or 2) will be required for the event. Action: AD to consult BB

3)    Start time to be agreed. Action: AD to consult BB

4)    Booking of Stalbridge Village Hall required for Wednesday 13th April. Action: DB to book and report cost to Chairman/Treasurer/Secretary (for records).

5)    Players will be required to help put mats out at the BVC. Action: Bring up at the AGM on 13th April 2022.

6)    Finalise teams at the AGM on 13th April. Action: Committee

7)    What teams will play in BVC? Action: AD to send e mail to all teams registered in the BVL (check current list with BB). AD also to ask for nominations for Committee and any notices of amendments to the Constitution – to arrive at least one week prior to the AGM, i.e. 6th April.

8)    Chairman to have the date changed on trophies. Action: CMcL

9)    Will there be a trophy for this year’s Fun League – the Committee decided on Team Certificates. Action: It is yet to be decided who will create these.

10) The Committee decided that any teams who played in the Fun League this year would not have to pay at the start of the 2022/23 season.

11)  Raffle for the BVL Cup. Action: AD to ask teams to bring a prize.

12) Food for the BVC? Action: AD to consult BB.

 

Any other business:

Five clubs have expressed an interest in starting an afternoon league.  It might be possible to join the existing Yeovil League (if they agreed) or BVL might be able to start their own. The Committee decided to bring the matter up at the AGM; a rule change would be needed if it was to go ahead.  Action: AD to add the item to the AGM Agenda.

DB asked about the possibility of matches for league teams in the summer.  A number of clubs already arrange ‘friendlies’ during the summer on an ad hoc basis and RE said that a number of the Dorset League teams also try to fix up matches in the summer. The Chairman said a lot of BVL teams play in the Yeovil League during the summer; it is run by Mike Pedrick from Cerne Abbas bowls team.  JB suggested that the question of a Summer League be put to teams at the AGM.  Action: AD to add the item to the AGM Agenda.

Date of the next meeting: Friday 8th April at 7.30pm at Vixen’s Retreat, Aller Lane, Ansty, DT2 7PN.

The meeting closed at 8.30pm.

Blackmore Vale Short Mat Bowls League

Minutes of the Committee Meeting held on 20th October 2021 at

Vixen’s Retreat, Aller Lane, Ansty, Dorset, DT2 7PN

 

Present: Colin MacLeod (Chairman), Terry Leggett (Results Secretary), Brian Baker (Competitions Secretary), Anna Davies (Secretary) and Committee Member David Bishton.

Apologies: Robin Evans (newly appointed CM from Tarrant Keyneston)

and Mike Pinkawa (Templecombe).

Minutes of the last meeting: 29th July 2021 – agreed unanimously and signed by the chairman.

Matters arising: Camelot are moving from North Cadbury to Galhampton near Castle Carey.  As one of the five founding members of the BVL and because they’ve moved less than a mile from their previous venue, it is agreed that they will be permitted to continue to play in the Blackmore Vale League.

For new Clubs wishing to join the BVL the ’12 mile radius from Sturminster Newton’ rule will apply.

‘Action points’ to be added to the minutes (where appropriate) with member’s name to ensure that action IS taken. 

Correspondence:

None

Treasurer’s report:

None

Items for discussion:

Brian confirms he has not yet received the registrations from the Dorset and Somerset Registration Secretaries, closing date for current members is November 30th but for those with lapsed membership must be confirmed before games are played.

Action: everyone – please inform all your club members to carry their registration cards.

Any other business:

National qualifying competition dates and Members’ competitions dates are available for Dorset matches at the Dorset Bowls Resort near Bere Regis – pairs applications close 7th Nov, and for all other formats the closing date is 30th Nov. Please remind your clubs that these matches are taking place and urge members to register before the closing dates. The Secretary had forwarded the email containing entry forms for all formats to all clubs in the BVL on 14th September, but will re-send.

Action – everyone to remind their club members and Anna Davies to re-send e mail containing all details and entry forms to all BVL clubs (DONE).

Secretary to e mail clubs re. putting forward new members for the BVL committee at the next AGM.

Date of next meeting: Wednesday 12th January 2022 at 7.30pm to be held at the Secretary’s home: Vixen’s Retreat, Aller Lane, Ansty, DT2 7PN.

BLACKMORE VALE SHORT MAT BOWLS LEAGUE
MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 19 AUGUST 2021
AT STALBRIDGE HALL

 Clubs represented:  Buckhorn Weston, Cerne Abbas, Gillingham, Hazelbury Bryan, Okeford Fitzpaine, Sixpenny Handley, Stalbridge, Sturminster Newton, Tarrant Keyneston, Templecombe.

 1   Apologies for absence:  Camelot, Charlton Marshall.
2   The Minutes of the last General Meeting held on 17 July 2019 were approved as a correct record.
3   Chairman’s report:  Colin Macleod reported the sad death of Terry Fellows, the Results Secretary, which had happened not long after the end of the 2019-20 season.  He paid tribute to Terry’s long service on the committee and his excellent work in recording the match results so speedily.  Colin thanked Brenda for her work as secretary and said he was sorry she was giving up the role for family reasons.  He added that although reluctant to take on the role, Brenda not only took Minutes but kept Clubs informed of other things.  She had done a perfect job as Secretary and he conveyed grateful thanks on behalf of the members. 
Colin explained that for the coming season only, with fewer teams able to play, the league would be run dramatically differently.  Colin assured members that no teams would lose their existing league positions when we could re-start as normal.  He thanked Stalbridge for the use of their Hall for the meeting.  In conclusion, Colin thanked the Committee for all their work on behalf of the members and said all positions were up for election.   Colin presented Brenda with a beautiful bouquet of flowers in appreciation of her work as secretary.
4   Secretary’s report:  Brenda said there was little to report as nothing much had happened in the last year.  She thanked everyone for their appreciation of her work over the past four years.
5   Treasurer’s report:  John Beckford gave his report for the year ended 2020, copies of which had been sent online and were available at the meeting.  The bank balance stood at £781.39.  There were no questions for John, and his report and accounts were adopted unanimously.
6   Competition Secretary’s report:  Brian Baker said he had nothing to report, except that he asked Clubs that had the main trophies from the previous year to please hand them back to Colin so that they could be given to the 2019-20 season winners.
7   Election of officers and committee:  Terry Leggett had agreed to take on the role of Fixtures/Results Secretary.  One nomination had been received for the committee, Robin Evans, proposed by Tarrant Keyneston club.  Anna Davies from Sturminster Newton club had expressed her interest in being Secretary as Brenda was resigning, and had agreed to stand.  All other officers and committee were willing to stand again. The following members were elected unanimously to serve the League for the coming season.
Chairman:                                 Colin Macleod
Secretary:                                  Anna Davies
Treasurer:                                  John Beckford
Fixtures/Results Secretary:        Terry Leggett
Competitions Secretary:             Brian Baker
Committee:                                David Bishton, Mike Pinkawa, Robin Evans.
8   Any other business:   None.
9   Date of next meeting:   The AGM in April 2022, date to be arranged.  The meeting closed at 7.50 pm.

 FIXTURES MEETING
Brian explained how the next season’s matches would be played, and members voted for three groups of six teams in each.  These Changes for the 2021-22 season were also sent out at the end of July/beginning of August to all Club contacts and Team Captains.
The draw took place for the three groups, the results of which were as follows, and the groups met to agree dates of matches.
ASTRA
Stalbridge Harriers; Hazelnuts; Templecombe A: Tarrant Keyneston Kops; Gillingham Gulls; Oketrees
SHORTIES
Hazelberries; Cerne Titans; Sturlings; Gillingham Gannets; Templecombe B; Tarrant Keyneston Robbers
PFIZER
Sturfries; Buckhorn Weston; Gillingham Gillimots; Okeleaves; Sixpenny Handley Tanners; Stalbridge Merlins

BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY, 29 JULY 2021

Present:  Colin Macleod, Terry Leggett, Brian Baker, John Beckford, Mike Pinkawa, David Bishton, Brenda Mitchell

1   Apologies:  None.

2   The Minutes of the last meeting held on 12 March 2020 were approved and signed.

3   Matters arising:  None.

4   Correspondence:  Colin reported that he had emailed all Clubs for information on their current position.  Brenda will ask all Clubs to contact Colin if they wish to join the league this season.  It was agreed that Clubs that do not enter teams this season will not be penalised, as all teams will be placed for the following season on their results from the 2019/20 season.

5   Treasurer’s report: John handed his Accounts form out for the year ending 31 December 2020.   He said he had received no income for last year, but had paid £389.54 for the trophies.

Funds in hand amounted to £781.39.  It was agreed Clubs would pay the usual £10 per team for entry to the League at the AGM meeting.

6   Items for discussion:  To comply with GDPR rules, items 1a and b from Colin’s list of changes would be added to league rules.  It was agreed that only those Clubs with safe certification status would be allowed to join the league this year, for the protection of all club members.  At present Colin thought 20 teams will be available to play, but expected more to come forward.  It was agreed that if Camelot and Thornford want to join this year, they would have to obtain safe club status.  Brian said he would ask Lynn Dean to liaise with the Somerset Safeguarding officer for help with Camelot if they wanted it.

A lively and protracted discussion took place on Tarrant Keyneston’s suggestion:  that Clubs with more than one team in the league may be permitted to play in any team for that Club with the following conditions –  at least four players must be nominated for each team by 1 October and should play in at least half of the fixtures for that team.  Whenever possible, players should play for only one team and this temporary rule change should not be used unless a team cannot otherwise be filled.  This proposed change was agreed by a vote of 4 for and 2 against, therefore carried.  This rule change is for the coming season only.  Colin had asked clubs for their views on this, and the majority were in favour.

 

A discussion on falling numbers in most clubs took place.  It was left to Colin’s discretion on approaching the Yeovil league over whether an amalgamation or merger of some description would be welcomed in the future, possibly incorporating a summer league.

It was acknowledged that Terry Fellows’ sad passing last year was a great loss as Results Secretary to the League.  Terry Leggett was willing to take on this role, and this was gratefully accepted, and would be formalised at the AGM. 

Robin Evans from Tarrrant Keyneston had been nominated to join the Committee which was welcomed, and this would be formalised at the AGM.

Blackmore Vale Cup:.  Colin said he had provisionally booked the Bere Regis venue for Sunday, 24 April 2022.  It was agreed that Colin would liaise with Dorset on mats.  The trophies for this had already been engraved for last year.  They could be left at this, (as for the Olympics) or Colin could see if the date could be changed.

Brian suggested that for this season only, a different format could prevail, with a random draw at the AGM and teams put into 2 or 3 groups, depending on numbers entering, perhaps each group having a name.  This would mix all levels of teams which may help develop skills and enjoyment.  This was agreed and would be arranged at the AGM.

7   Any other business.  All the committee would be willing to stand again at the AGM, with the exception of Brenda, the Secretary, who sadly needed to resign for personal reasons.

8   Date of next meeting:   Wednesday, 27 October 2021.  Venue to be arranged.

BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON 12 MARCH 2020

Present: Colin MacLeod, Terry Fellows, Brian Baker, Terry Leggett, David Bishton, John Beckford, Brenda Harper.

1 Apologies: Mike Pinkawa (email apology found after the meeting).

2 The Minutes of the last meeting, held on 16 January 2020, after amendment of paragraph 5, last line, to read Terry Leggett (not Fellows), were approved.

3 Matters arising: None.

4 Correspondence: Email to be dealt with later in the meeting.

5 Treasurer’s report: John distributed his Accounts for the year and reported that Terry Leggett had scrutinised them and found them satisfactory. John said the financial situation of the League was quite healthy, with a surplus for the year of £309.60. He recommended no increase in fees for the coming year.

6 Items for discussion: Email about breach of rules – After discussion, it was agreed that the Chairman would reply that we were aware of the situation. However, teams would be reminded that they should ask the Fixtures/Results Secretary for permission to breach the rules if this could not be avoided. Blackmore Vale Cup - Coronavirus: Brian reported that the venue is taking more precautions including wiping down surfaces and handles more frequently. It was decided that the Competition will go ahead unless the Government advise otherwise before the day. Shaking hands, etc, will be up to the players themselves, and all players are expected to act responsibly. Play format: there will be 18 teams playing on 12 mats, with 5 games of 8 ends per match, with an allowance of 55 minutes to complete. It was agreed that Teams can play with fewer members if found short, on the day. The draw for the Cup took place, and Brian will send the Match sheet to Brenda to forward by email to all secretaries and team captains involved. The matches will start at 9 am. The Secretary will remind members that raffle prizes will be welcome as this helps pay for the day. Clubs are asked to return Division Trophies from last year to Colin on the day, so that they can be presented at the AGM. It was agreed that if the venue proves a success with members for this event the Committee needs to arrange a date for the Cup next year at the earliest opportunity.

9 Any other business: Although they are not resigning from the committee at this time, both the Fixtures/Results Secretary and the Secretary forewarned the committee that they may have to resign in the not too distant future for personal reasons. Therefore it would be wise to ask members for other volunteers for these roles when needed. After discussion of the number of divisions needed for next year, it was decided to leave this issue until the true number of teams involved was known. Secretaries should inform Brenda by 25 June of their team entries; Brian informed the committee that Dorset SMBA will be issuing cards to all members to fill in contact details and keep in their bowls bags in case of emergency.

10 Date of next meeting: 25 June 2020. AGM: WEDNESDAY, 15 APRIL 2020

FIXTURES MEETING: WEDNESDAY, 15 JULY 2020

There being no other business, Colin closed the meeting at 9.15 pm.

BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY, 16 JANUARY 2020

Present: Colin MacLeod, Terry Fellows, Terry Leggett, Brenda Harper, Brian Baker (Co-opted).

1 Apologies for absence: Mike Pinkawa (playing in match).

During item 6 on the Agenda, the Treasurer, John Beckford arrived with apologies, then David Bishton with Mike Pinkawa whose match had been cancelled, but who were delayed by a flooded road on their route into the village.

2 The Minutes of the last meeting held on 24 October 2019 were approved.

3 Matters arising: Colin drew attention to his concerns on the league declining, but reported that Gillingham has proposed entering a further team in the League for next season – welcome news.

4 Correspondence: None.

5 Treasurer’s report: John reported that the League financial situation was the same as at the last meeting and showed a surplus for the year of £309.60, with £1,370.93 held in the current account. John recommended the fees for next year remain the same – this was agreed. He asked the Committee to consider an examiner for the accounts and it was agreed that Terry Fellows continue with this role.

6 Items for discussion: Blackmore Vale Cup, Sunday 22 March: Mike said he would try to provide Brian with the formula for team match selection. Steve White had agreed to umpire on the day. So far 7 teams had entered from 4 Clubs. It was agreed that the start time would be 9 am, playing 8 ends per match as usual, but not timed. Teams will be asked to place their entries by 15 February to the Secretary, Brenda, preferably with the fee of £15 per team of not less than 6 players, made payable to the league by cheque. It will also be possible to pay the Treasurer on the day. The Treasurer will also collect the money in the morning, for lunches. It is anticipated that the menu will be Steak and ale pie or Fish pie at a cost of £8-£8.50. There is no need to choose which meal before the day, but numbers wishing lunch are needed to help the venue with catering. Brian said he would arrange for the conference room for those players who prefer to bring their own lunches. Coffee and drinks can be bought at the bar in the restaurant, and there are also vending machines in the playing hall. Brian said he would arrange for full English breakfasts to be available. Colin’s club will be responsible for the Raffle (with help from other members) – prizes to be brought in by as many members as possible. Clubs with trophies are asked to bring them on the Cup day, so that they can be presented to League winners at the AGM on Wednesday 15 April 2020.

7 Any other business: Brian reported that there is a competition for ESMBA members in Torquay from Friday 30 October to Sunday night 1 November, with accommodation in either of two hotels, at a cost of £150 each. This is aimed at affiliated ordinary members rather than the elite! He hopes it will be well-attended, and already has entries from different parts of the country, so urges those interested to contact him asap.

Terry F reported a delay in putting results on the website, caused by a computer problem, but Colin said this should be resolved shortly.

8 Date of next meeting: Thursday, 12 March 2020.

DATES FOR DIARIES: BLACKMORE VALE CUP - Sunday 22 March 2020 at Bere Regis Bowls Resort

BLACKMORE VALE LEAGUE AGM – Wednesday 15 April 2020


BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY, 24 OCTOBER 2019

Present: Colin MacLeod, Terry Leggett, Terry Fellows, David Bishton, Brenda Harper.

1 Apologies for absence: John Beckford, Mike Pinkawa, Peter Titheridge.

2 The Minutes of the last meeting on 17 July were approved.

3 Matters arising: Colin informed the committee that the invoice from the Gryphon School for the Hall hire for the Blackmore Vale Cup last year had now been received and paid.

4 Correspondence: Brenda reported that she had received an email from Peter Titheridge resigning from the committee as he felt he could not attend many meetings due to other commitments.

5 Treasurer’s report: John’s Statement of Account to 21 October was circulated. This showed a surplus for the year of £309.60, and a bank balance of £1370.93. John had reported to Colin that no other outgoings were expected to arise this year. Colin confirmed that the League’s financial year ended on 31 December.

6 Items for discussion: Blackmore Vale Cup – The Committee had agreed via email for the BV Cup to be held at the Bere Regis Bowls Resort this season. Reasons included particularly the hassle of transporting mats and equipment back and forth, and Bere Regis is purpose-built and less expensive. The Cup competition has been booked at Bere Regis for Sunday, 22 March 2020. The mats just need rolling and put into store at the end of the day. Brian Baker from Hazelbury Bryan Club has kindly offered to run the event, and Colin has accepted on behalf of the committee. The committee decided the format for the competition will be the same as last year, ie five matches per team, etc. The Bere Regis venue will provide a menu in advance for team members to choose from. The fee will be £15 per team, as before. The minimum number of team is 6 players. The committee hope that there will be a really good response from league clubs for this event. More information will be sent to clubs in January. The Draw for the Cup competition will be held at the Committee Meeting on 12 March 2020.

League Trophies for last season: Holders of the 5 trophies should please hand them in at the BV Cup competition so that they can be presented to the new winning clubs at the AGM on 15 April 2020.

League Teams for next season: Colin was concerned that the league is slowly declining, and asked that the committee consider reducing the league to 4 divisions of 8 teams each for the next season. He hoped that a few more teams from Clubs might be formed, so that this would not be necessary. The committee decided not to make a decision yet, but continue to monitor the situation.

7 Any other business: None.

8 Date of next meeting: Thursday, 16 January 2020.

There being no other business, Colin thanked committee members for attending and closed the meeting at 8.45 pm.

DATES FOR YOUR DIARIES:

Next committee meetings: THURSDAY 16 JANUARY 2020

THURSDAY 12 MARCH 2020 - Draw for BV Cup competition

BLACKMORE VALE CUP: SUNDAY 22 MARCH 2020

BV LEAGUE AGM: WEDNESDAY 15 APRIL 2020


BLACKMORE VALE SHORT MAT BOWLS LEAGUE
MINUTES OF THE GENERAL MEETING HELD ON THE 17th JULY 2019 at STALBRIDGE HALL

CLUBS REPRESENTED: Bishops Caundle, Buckhorn Weston, Camelot, Cerne Abbas, Charlton Marshall, 
Child Okeford, Gillingham, Hawthorns, Hazelbury Bryan, Milborne Port, Okeford Fitzpaine, Sherborne, 
Stalbridge, Sturminster Newton, Tarrant Keyneston, Templecombe, Thornford.
Colin MacLeod welcomed everyone to the meeting. 

1 Apologies for absence:  None. 

2 The Minutes of the AGM held on the 25 April 2019 were approved as a correct record. 

3 Chairman's report:  Colin said that he had just received one bit of bad news, Jim Mannell had resigned 
as Competition's Secretary, therefore a new person would be required.  Jim would oversee the President's 
Cup and the Blackmore League v the Yeovil League. Colin commented that if the players wanted a 
Blackmore Cup next year then a volunteer would be needed.
Sturminster Newton have moved premises - they are now at Stour View Close.
Shroton are now Charlton Marshall. 
Sixpenny Handley have lost 1 team - if anyone knows of any team that would like to join the Blackmore 
Vale League it would be good - next year we may go down to 4 divisions. 

4 Treasurer's Report: John Beckford reported that £830 was taken at the Blackmore Vale Cup - £460 to be 
paid out with a surplus of £360.  There is over £1,400 in the Bank Account at the moment.

5 Competition's Secretary Report: Jim not being in attendance Pauline mentioned that helpers would be 
needed Saturday morning to help put out mats for the President's Cup. Colin asked if Jim had a Charity in 
mind for the monies from the Blackmore Vale Cup - Pauline commented it usually went to the MacMillan 
Nurses - however this was put to the floor - Dorset and Somerset Air Ambulance was also suggested. With 
an overwhelming vote it was decided monies should go to the Dorset and Somerset Air Ambulance.  Colin 
suggested £200 which was agreed.
However Colin did comment that the hall had not been paid for as yet. 

6 Any other business: Charlton Marshall commented that they are now playing in their new hall at Charlton 
Marshall.              

The meeting closed at 7.40pm.

Members broke into divisions for the FIXTURES MEETING for the coming season.

 

BLACKMORE VALE SHORT MAT BOWLS LEAGUE

COMMITTEE MEETING HELD ON THURSDAY, 27 JUNE 2019

AT TYNE HOUSE, STURMINSTER NEWTON DT10 1AU

At 7.30 pm

M I N U T E S

Present:  John Beckford, Terry Fellows, Terry Leggett, Colin MacLeod

1                    Apologies for absence:  David Bishton, Brenda Harper, Jim Mannell, Mike Pinkawa, Peter Titheridge

Chairman thanked those present for attending

2                    Approval of the Minutes of the last meeting held on 28 March 2019:  Agreed

3                    Matters arising:  BV Cup had 20 teams finally.  

4                    Correspondence:  No invoice received from Gryphon Sports Centre even after emailing them in June. 

5                    Treasurer’s report: Statement of account to 25th June 2019.

Income to date   £832.00      

Expenditure to date  £467.52

Surplus for year to date    £364.48

Money held in Lloyds Bank current account at 25th June 2019   £1425 81

6                    Items for discussion –  including Format for League Divisions:  Agreed to have 5 divisions of 7 in divisions 1-3 and 6 in divisions 4-5.  (Lost Sixpenny Handley team).  £10 per team to be paid at Fixture Meeting for 2019-20 season.

BV Cup 2020.  Agreed Sunday 19th April 2020.  (Clashes with Under 18’s and ICC Finals!)

7                    Any other business:  None

8                    Date of next committee meeting.:  Thursday 24th October 2019


BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 3 APRIL 2019 at STALBRIDGE HALL

 

Clubs represented:  Buckhorn Weston, Camelot, Cerne Abbas, Charlton Horethorne, Gillingham, Hazelbury Bryan, Milborne Port, Okeford Fitzpaine, Sherborne, Shroton, Stalbridge, Tarrant Keyneston, Templecombe.

 

Colin MacLeod welcomed everyone to the meeting with “Happy Birthday as tomorrow the League will be 30 years old”.

 

1          Apologies for absence:  Terry Fellows, Mary Beaven, David Adams.  Also apologies from Terry Leggett and Peter Titheridge given at the Committee meeting and missed by the Secretary.

 

2          The Minutes of the General Meeting held on 18 July 2018 were agreed as a correct record.

 

3          Chairman’s report:  Colin said the League continued to run well.  He thanked his fellow officers for their work, including Terry Fellows who was unwell.  He reminded those Clubs holding League shields to bring them back for presentation at Sunday’s Cup competition.

 

4          Secretary’s report:  Brenda thanked Colin for all the help and advice he has given her over the past two years.  She said she was concerned that some Club memberships were declining and urged all members to personally seek to attract new members to their clubs.  She also felt Short Mat Bowls needed more publicity by having special club events reported in the local press.

 

5          Treasurer’s report:    John reported the League accounts were in a healthy state.  He asked members for any questions on the Accounts, copies of which had been distributed – there were none.  He recommended that League Fees remain the same as last year.

 

6          Competition Secretary’s report:  Jim reported results of competitions held since the last meeting:   Blackmore Vale came second to the Dorset League in the Presidents Cup at Wincanton, making £600 for charity, and won against the Yeovil League at Milborne Port which made £261 for charity.  This year the Presidents Cup will be on Saturday, 20 July.  The date for the competition against the Yeovil league will be announced soon.  Blackmore Vale Cup on Sunday - Jim explained that he needed an extra team so that the day would run smoothly – he needed 4 more players.

 

7          Election of officers and committee:  The secretary had received a completed nominations form for all the current officers and committee to be re-elected.  As all were willing to stand again, and with no other nominations, this was agreed by the membership present.

 

8          Any other business:  Blackmore Vale Cup  Raffle prizes needed as these keep the day solvent, and help was needed on the raffle table during the day selling tickets.  Colin also asked clubs for more help in clearing away on Sunday.  Jim said a sponsor would be donating bottles of cider to winners and runners-up this year, and may pay for trophies next year.

League match complaints:  Colin reported complaints involving spectators interfering during a match.  He reminded Clubs that spectators should not involve themselves in any way, as explained in ESMBA rules, except to show appreciation for good shots.  Spectators also should not have conversations among themselves which distract players from their match.  Bad language during matches is not acceptable.  Match captains must take responsibility for keeping everyone, including spectators, to the rules.  Shroton Club have reported that they may change their name at their AGM as they have not played at Shroton for some time – this will not cause a problem with the League. 

 

Colin closed the meeting at 7.50 pm.


BLACKMORE VALE SHORT MAT BOWLS LEAGUE


MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY, 28 MARCH 2019

AT NEW INN HOUSE, GLANVILLES WOOTTON  DT9 5QJ


Present:  Colin MacLeod, Terry Leggett, David Bishton, Jim Mannell, Peter Titheridge, Brenda Harper.


1 Apologies:  John Beckford, Mike Pinkawa, Terry Fellows.


2 The Minutes of the last meeting held on 7 February 2019 were approved.


3 Matters Arising:  None.


4 Correspondence:  Brenda said she had received a completed Nominations Form from North Cadbury (Camelot), nominating all the current committee for re-election.


5 Treasurer’s report:  John’s examined Accounts for the year, emailed to all League contacts and Captains, was accepted.


6 Items for discussion:  Formal Complaint:  All committee members had received a copy of the complaint and response.  After discussion, it was decided that at the AGM Colin would announce a reminder to all teams of the ESMBA rules for spectators: that they should not interfere with games in any way, and that Skips on both teams should ensure that this rule is complied with.  Colin would notify the complainant of the committee decision.  


Peter asked if the committee were happy with him to continue, as with other commitments he could not attend all meetings.  The committee indicated they were happy for him to come when he could as it was good to have a wide representation from clubs. 


Blackmore Vale Cup:  Jim reported he had received 19 entries from clubs.   It was agreed to try to find another team so that the day would run more smoothly.  Jim had received an offer of sponsorship from Alan Berry, this year in the form of bottles of cider for winners and runners-up, in return for putting up an advertising poster for his cider.  This was agreed with gratitude from the committee.  The draw for the Cup was held, the results to be announced at the AGM.


7 Any other business:  Colin asked members if they were willing to continue on the committee – all agreed to stand again.


8 Date of next meeting:    Thursday, 4 July 2019.


Colin closed the meeting at 8.20 pm.


DATES TO NOTE: AGM:         Wednesday, 3 April 2019

Blackmore Vale Cup:          Sunday, 7 April 2019

GENERAL MEETING (Fixtures):    Wednesday, 17 July 2019.

Presidents Cup:       Saturday, 20 July 2019 (provisional)

     



BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY, 7 FEBRUARY 2019

at New Inn House, Glanvilles Wootton


Present:  Colin MacLeod, John Beckford, Terry Leggett, David Bishton, Terry Fellows, Brenda    Harper.


1 Apologies:  Jim Mannell, Peter Titheridge, Mike Pinkawa.


2 The Minutes of the last meeting held on 25 October 2018 were approved.


3 Matters arising:  Terry Fellows confirmed that Clubs with more than one team in the same division had played their matches against each other.


4 Correspondence:  None.


5 Treasurer’s report:  John distributed the accounts for 2018 which show a surplus for the year of £70.41.  He said he was happy with the balance, and the accounts will be examined by Terry Leggett ready for the AGM on 3 April 2019.  John added that he recommended league fees stay the same as last year.  Colin reminded the Committee that the Blackmore Cup fee this season will be £30 a team, and said the charge for the Hall would be much the same as last year.


6 Items for discussion:  BV League and Cup Trophies – Colin asked the Committee to help choose these from the brochures he tabled, and after discussion decisions were made. 

BV Cup on 6 April – As this event now clashes with the rearranged national ICC competitions, Jim Mannell has said he needs help with transporting the mats, setting up and clearing away after the event.  He does have the van arranged.  David volunteered to liaise with Jim on this, and said he could probably provide some helpers from his Club.  He was thanked for taking this on.

As entries were asked for early this year, Brenda said she would email all Clubs again for their entries for the Cup, to be sent direct to Jim Mannell.


7 Any other business:  Colin reported that Shroton Club have asked him if they changed their name to Charlton Marshall (where they have played for some years) would they have to start again in League 5?  It was agreed that as this would be just a name change, the Club would continue as they were in the league.  Terry Fellows will inform Shroton that they need to make a formal application to the league, and the Committee’s recommendation would be put to the AGM for ratification.


Terry Leggett reminded committee members that Stur Newts collapsed during the season and their matches were voided.  He asked if the left-over players could play for one of their other teams.  As these circumstances did not contravene any League rules, this was agreed.


Colin said the draw for the Cup will be made at the next committee meeting and suggested the results would not be publicised until the AGM – this was agreed.


8 Date of next meeting:  Thursday, 28 March 2019.


BLACKMORE  VALE  SHORT  MAT  BOWLS  LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY, 25 OCTOBER 2018

AT NEW INN HOUSE, GLANVILLES WOOTTON

 

Present:  Colin MacLeod, John Beckford, Terry Leggett, David Bishton, Jim Mannell, Brenda Harper.

 

1          Apologies:  Mike Pinkawa, Terry Fellows.

 

2          The Minutes of the last meeting, held on 12 July 2018, were approved.

 

3          Matters arising:  Blackmore Vale Cup – Colin said we are not charged for the Saturday set-up time or for the last hour for clearing away at the Gryphon School, so there has been no increase in the hire charge.

 

4          Correspondence:  None.

 

5          Treasurer’s report:  John distributed the Statement of Accounts to date which showed a surplus for the year of £180.11, with a bank balance of £1151.33.  He wrote cheques for £30 each for Templecombe, Stalbridge and Milborne Port Clubs to cover transport cost and wear and tear on their mats which were used for the Blackmore Vale Cup.  This concluded most of the spending for the current year, and John proposed the League fees remain the same for next year.  This was agreed.

 

6          Items for discussion:  Colin reported that on 4 October Gillingham had requested permission to enter a third team in the league.  On this occasion, with division 5 having fewer teams than the other divisions, this was provisionally agreed, providing they could manage to arrange all their matches, and with the proviso that the Committee accepted this decision.  Otherwise, the matches would be regarded as ‘friendly’.  The Committee willingly agreed to accept the third Gillingham team into division 5.  The Treasurer said he will be pleased to accept the £10 league fee from the Gillingham club.  Terry Fellows will be asked to be watchful of those clubs with two teams in the same division to ensure they play both matches with their other club team before the end of January.

 

7          Any other business:  Terry asked for clarification on Jack-off-the-mat:  did this stay with the mat and the score cards, or with the team members who might have changed mats for the second half if they were the home team?  It was confirmed that Jack-off-the-Mat stayed with the mat and the score cards, as ESMBA rule 7.

 

Jim gave a provisional date for the President’s Cup - Saturday, 20 July 2019 at Wincanton.  It was agreed that John Beckford, as Treasurer, would take over all the financial transactions for the Presidents and Inter-League Cups.  It was noted that at present, surplus funds from these events are donated to MacMillan Nurses and the Air Ambulance charities.

 

Brenda will contact Clubs for entries to the BV Cup to be held on Sunday, 7 April 2019, to be sent to her by 21 March for collation and forwarding to Jim, so that the draw can be made at the following Committee meeting on 28 March 2019.  It was noted that with the AGM scheduled for 3 April, this left insufficient time to leave the draw until then.

 

8          Date of next meeting:   Thursday, 7 February 2019 at 7.30 pm at New Inn House.

There being no other business, Colin thanked all for coming, and closed the meeting at 8.30 pm .



BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE GENERAL MEETING HELD ON 18 JULY 2018 AT STALBRIDGE HALL

 

Clubs represented:   Bishops Caundle, Buckhorn Weston, Camelot, Cerne Abbas, Charlton Horethorne, Child Okeford, Gillingham, Hazelbury Bryan, Milborne Port, Okeford Fitzpaine, Sherborne, Shroton, Sixpenny Handley, Stalbridge, Sturminster Newton, Tarrant Keyneston, Templecombe, Thornford.

 

Colin MacLeod welcomed everyone to the meeting. 

 

1          Apologies for absence:  David Bishton.

 

2          The Minutes of the AGM held on 25 April 2018 were approved as a correct record.

 

3          Chairman’s report:  Colin said that the League was going well.  Any concerns over the competition side had been resolved now that Jim Mannell had taken over the position of Competitions Secretary.

 

4          Treasurer’s report:  John Beckford reported that the deficit of £126.41 was not a problem now that he had collected the Team fees.  He was not expecting any exorbitant costs, and money in the bank totalled approximately £1,200.  He concluded by saying that the league was in a stable financial position.

 

5          Competition Secretary’s report:  Jim Mannell said the Presidents Cup this coming Saturday had entries from five leagues, and he would welcome supporters on the day.  On Sunday 19 August our league will play the Yeovil League at Milborne Port, and Jim asked members to ring him if they wished to play on the day.  He reported that the hire of the Sports Hall at the Gryphon School had risen for next year’s Blackmore Vale Cup on Sunday,

7 April 2019, and suggested we increase the entry per team to £30 (£5 per player).  Any surplus funds made could be donated to a charity.  Celia Jeans proposed the league increase the entry per team to £30, Joan Collier seconded, and the motion was carried by a large majority, nem con. 

 

6          Any other business:  Chris Jeans asked if there would be 5 divisions this coming season.  Colin confirmed that this was the case, as if we dropped to 4 divisions some teams would find it difficult to fit in the extra matches.  We have lost Yetminster and Westonians but Sturnewts have entered at division 5.  Therefore divisions 1 to 4 will have seven teams, and division 5 will have six teams.

 

The meeting closed at 7.45 pm.

 

 

Members broke into divisions for the FIXTURES MEETING for the coming season.



BLACKMORE  VALE  SHORT  MAT  BOWLS  LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY 12 JULY 2018

AT NEW INN HOUSE, GLANVILLES WOOTTON

 

Present:  Colin MacLeod, John Beckford, Terry Leggett, Mike Pinkawa, Brenda Harper.

 

1          Apologies for absence:  David Bishton, Peter Titheridge, Jim Mannell.

 

2          The Minutes of the last meeting held on 19 April 2018 were agreed.

 

3          Matters arising:  None.

 

4          Correspondence:  None.

 

5          Treasurer’s report:  John distributed copies of the Financial Report from 1 January to 30 June 2018 (attached) which showed a deficit to date of £126.41 which would change to a surplus of funds after the General Meeting on 18 June.  Funds in Lloyds Bank total £1,199.39.  The Blackmore Vale Cup finances this year showed a surplus of £271.31 which was down to the raffle income of £278.  Colin explained that the Gryphon School Sports complex was more expensive to hire now that the School had taken over.  Colin agreed to contact the School to see if a lower fee could be negotiated for the future.  It was agreed that the Plate for the runners up would be engraved for the previous few years by the League, and in future by the runners up team themselves.  Colin would look into this.

 

6          Item for discussion:  Format of the League for 2018/19 Season.  Colin distributed his colour coded chart for the coming season (attached) showing 34 teams, for agreement of the committee.  He was disappointed that Yetminster and Sherborne Westonians had unfortunately had to drop out of the league.  However, he welcomed Sturnewts back to the league in division 5.  He had arranged for two teams to be promoted and two relegated in divisions 1 to 4, and two teams promoted from division 5 but just one team relegated to division 5.  This arrangement gave 7 teams in divisions 1 to 4, and 6 teams in division 5.  The committee agreed to this format.  Entry fees to stay at £10 per team.

 

7          Any other business:  None.

 

8          Date of next meeting:  Thursday, 25 October 2018 at New Inn House, Glanvilles Wootton.

 

Colin closed the meeting at 8.20 pm.

 

 

  DATES TO NOTE FOR NEXT YEAR:     AGM – Wednesday 3 April 2019 at Stalbridge Hall

                                                           

                                                             BLACKMORE VALE CUP – Sunday 7 April 2019.

BLACKMORE  VALE  SHORT  MAT  BOWLS  LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY 12 JULY 2018

AT NEW INN HOUSE, GLANVILLES WOOTTON

 

Present:  Colin MacLeod, John Beckford, Terry Leggett, Mike Pinkawa, Brenda Harper.

 

1          Apologies for absence:  David Bishton, Peter Titheridge, Jim Mannell.

 

2          The Minutes of the last meeting held on 19 April 2018 were agreed.

 

3          Matters arising:  None.

 

4          Correspondence:  None.

 

5          Treasurer’s report:  John distributed copies of the Financial Report from 1 January to 30 June 2018 (attached) which showed a deficit to date of £126.41 which would change to a surplus of funds after the General Meeting on 18 June.  Funds in Lloyds Bank total £1,199.39.  The Blackmore Vale Cup finances this year showed a surplus of £271.31 which was down to the raffle income of £278.  Colin explained that the Gryphon School Sports complex was more expensive to hire now that the School had taken over.  Colin agreed to contact the School to see if a lower fee could be negotiated for the future.  It was agreed that the Plate for the runners up would be engraved for the previous few years by the League, and in future by the runners up team themselves.  Colin would look into this.

 

6          Item for discussion:  Format of the League for 2018/19 Season.  Colin distributed his colour coded chart for the coming season (attached) showing 34 teams, for agreement of the committee.  He was disappointed that Yetminster and Sherborne Westonians had unfortunately had to drop out of the league.  However, he welcomed Sturnewts back to the league in division 5.  He had arranged for two teams to be promoted and two relegated in divisions 1 to 4, and two teams promoted from division 5 but just one team relegated to division 5.  This arrangement gave 7 teams in divisions 1 to 4, and 6 teams in division 5.  The committee agreed to this format.  Entry fees to stay at £10 per team.

 

7          Any other business:  None.

 

8          Date of next meeting:  Thursday, 25 October 2018 at New Inn House, Glanvilles Wootton.

 

Colin closed the meeting at 8.20 pm.

 

 

  DATES TO NOTE FOR NEXT YEAR:     AGM – Wednesday 3 April 2019 at Stalbridge Hall

                                                           

                                                             BLACKMORE VALE CUP – Sunday 7 April 2019.



BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE ANNUAL GENERAL MEETING HELD ON 25 APRIL 2018 AT STALBRIDGE HALL


Clubs represented:   Buckhorn Weston, Camelot, Cerne Abbas, Gillingham, Hazelbury Bryan, Milborne Port, Okeford Fitzpaine, Sherborne, Shroton, Sixpenny Handley, Stalbridge, Sturminster Newton, Tarrant Keyneston, Templecombe, Thornford, Yetminster.


1 Apologies for absence:  None.


2 The Minutes of the General Meeting held on 26 July 2017 were approved.


3 Chairman’s report (attached):  Colin MacLeod welcomed all members to the meeting and congratulated Hazelberries, Sturminster and Stalbridge who each had two teams in first place in their divisions.  He thanked John Beckford (Treasurer) and Brenda Harper (Secretary) for their first year’s work on the committee.  He particularly thanked Terry Fellows who processes the results on to the website so promptly, and all the committee for working on behalf of the league.


4 Secretary’s report:  Brenda said no correspondence had been received.  She thanked Colin and the committee for their support in making her first year as secretary run smoothly.


5 Treasurer’s report and accounts for 2017 (attached):  After thanking David for passing on accounts that were “ well-honed and second to none”, John said the finances were in good shape, carrying a small surplus this year.  He recommended maintaining the affiliation fee at the current level, subject to the decision on item 6 on the agenda.  A final decision on the entry fees for the BV Cup next year will be made after the final costs for this year’s competition are in.  He concluded by thanking Terry Leggatt for auditing and signing off the accounts.  Adoption of the accounts was proposed by Chris Jeans, seconded by Joan Collier, and agreed by a show of hands.


6 BV Shield engraving:  Colin explained that one Club had suggested that the League take over the responsibility for arranging the engraving of the 5 shields for each division of the league, instead of the winning Clubs having this done.  If the League took  this on, it would mean increasing the affiliation fees by £1 to cover the costs.  Colin put this to the vote and by a large majority it was decided that the winning Clubs would continue to organise the engraving.  Proposed by John Beckford, seconded by Linda Wilton and agreed.  


7 Election of officers and committee:  There being no nominations,  John Mitchell proposed that the officers and committee be elected en bloc, this was agreed by a show of hands.  Flo Obee was resigning from the committee and had found a replacement in Terry Leggatt.  It was agreed that this would not compromise his auditing of the accounts.  Jim Mannell agreed to take on the role of Competitions Secretary, and thanked Chris Jeans for all his work on this in previous years.  Elected:  Colin MacLeod (Chairman), John Beckford (Treasurer), Brenda Harper (Secretary), Jim Mannell (Competitions Secretary),Terry Fellows (Results Coordinator), Mike Pinkawa, David Bishton, Peter Titheridge, Terry Leggatt.


8 Any other business:  Jim confirmed that the BV Cup plays under the league rules.  Colin asked for more members to help with mats and chairs at the BV Cup, and for raffle prizes, and to please bring a mug for drinks during the day.


9 Date of next meeting:  18 July 2018.  2018/19 League teams to Colin by 30 June, please.


Colin closed the meeting at 7.57 pm.   Jim Mannell organised the Draw for the BV Cup.

BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY 19 APRIL 2018

AT NEW INN HOUSE, GLANVILLES WOOTTON


Present:  Colin MacLeod, Flo Obee, Terry Fellows, David Bishton, Mike Pinkawa, Brenda Harper. (The Treasurer, John Beckford, who had a prior meeting to attend, said he would be arriving late.)


1 Apologies for absence:  Peter Titheridge.


2 The Minutes of the last meeting were agreed as a correct record.


3 Matters arising:  Presidents Cup – Colin said he was hoping the League would be able to appoint a Competitions Secretary so that this could be held this year.


4 Correspondence:   Brenda said she had received a nominations form for Peter Titheridge for the Committee.


5 Treasurer’s report:  (Accounts attached).   The Committee were considering the end of year accounts which had been audited by Terry Leggett – many thanks for this duty – when the Treasurer, John Beckford, made a timely arrival at the meeting.  John reported that financially the League is in a very satisfactory position and suggested that the fees be left the same as last year.  The Committee agreed, and thanks are due to John for his work on the accounts.


6 Items for discussion:  Blackmore Vale Cup – Colin reported that the Sports Centre Manager has taken over running the Sports Hall.  He has agreed that the receptionist will be in charge of the drinks for the day.   The Committee agreed that the receptionist would be given £20 from league funds in recognition of this duty.  At the AGM Colin will ask teams for help with mats, etc, on the day, and for raffle prizes to be donated.


7 Any other business:   Terry asked if a last date for entry to the league season had been set.  It was agreed that Clubs should send their team entries to Colin by Saturday, 30 June this year, to give Colin time to arrange the league divisions before the next Committee meeting, and the General and Fixtures Meeting on Wednesday, 18 July 2018.


Flo said she would be standing down from the Committee at the AGM, and added that Terry Leggett was willing to join the Committee.  A nominations form needs to be completed for this.  After a short discussion, the Committee agreed that if Terry was appointed to the Committee, his auditing of the accounts would not be compromised.


David confirmed that he was willing to continue on the Committee, as did Mike, so all other Committee members were willing to stand again – as reported at the last meeting.  Flo expressed thanks to Brenda for her work as secretary over the last year.


8 Date of next meeting:  Thursday, 12 July 2018.


The meeting closed at 8.45 pm.

 

BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON THURSDAY 18 JANUARY 2018

AT NEW INN HOUSE, GLANVILLES WOOTTON

 

Present:  Colin MacLeod, John Beckford, Terry Fellows, Peter Titheridge, Flo Obee, Brenda Harper.

                                                                                                                                                           

1          Apologies for absence:  None

 

2          The Minutes of the last meeting, after a correction to show the money held in the bank to be £1072,            were approved.

 

3          Matters arising:  Registered Players – Terry said he was still awaiting a list from one Club, and would chase them up again.

 

4          Correspondence:  None.

 

5          Treasurer’s report:  John reported the income to date is £1,070, expenditure £1020.60, surplus for the year to date £49.40, and the money held in the bank account is £990.92.  John said he will prepare the accounts for the year 2017 which Terry Leggatt has agreed to audit.

 

6          Items for discussion:  BV Division Shield engraving - after discussion it was agreed to ask Clubs at the AGM whether they wanted the shields to continue to be engraved by the winning Clubs, or if they would prefer this task to be organised by the League at a cost of £1 per team added to the annual affiliation fees.  In the event that the League undertakes this task, John kindly agreed to organise the engraving of shields.

 

7          Any other business: 

 The Blackmore Vale Cup – will be held on 29 April.

 

The AGM will be held on 25 April at Stalbridge Village Hall.           

 

The General Meeting will be on 18 July at Stalbridge, followed by the Fixtures Meeting for next

season.

 

Presidents Cup - Colin said he will check with Chris Jeans on the date and duties for this.

 

Committee - The committee members present indicated that they were prepared to stand again for the committee.  Clubs will also be asked for nominations for all positions on the Committee.

 

8          Date of next meeting:  Thursday, 19 April 2018 at New Inn House, Glanvilles Wootton.

 

The meeting was closed at 8.40 pm.

 

 

 

Presidents Cup Update:  Usually held during second weekend in July.  Chris will be on holiday at this time.  It will depend on whether our League can form a team to run it.  Volunteers needed.

 

BLACKMORE VALE SHORT MAT BOWLS LEAGUE

MINUTES OF THE COMMITTEE MEETING HELD ON WEDSNESDAY 25 OCTOBER 2017

AT GLANVILLES WOOTTON VILLAGE HALL

 

Present:  Colin MacLeod (Chairman), John Beckford (Treasurer), Terry Fellows (Results Secretary),

Flo Obee, Peter Titheridge, David Bishton, Brenda Harper (Secretary).

 

1          Apologies:  Mike Pinkawa.

 

2          The Minutes of the last meeting were approved.

 

3          Matters arising:  None.

 

4          Correspondence:   Colin had received a letter from Rosemary Piddell of Sherborne Westenders.  Their hall is undergoing major renovations, and until completion during January this involves restrictions to access at mat ends and no access to hot water for hot refreshments. Rosemary was seeking advice on whether they could continue with matches or withdraw from the league this session.  It was agreed that matches could continue to be played under these restrictions, with team members being respectful of the bowlers whilst waiting at the sides of the mats, and noting that only cold drinks can be provided.

 

5          Treasurer’s report:  John said the income to date was £1,070, expenditure £1,010.80, giving a surplus of £59.20.

 

6          Items for discussion:   Jack-off-the-Mat.   As voted for at the last General Meeting, this would be clarified in the Matchplay rules to the effect that this would be allowed, without penalty being incurred, three times only on each of the 2 mats (with those ends being replayed) during the 20 end match.

 

7          Any other business: 

 

Blackmore Vale Cup – this has been arranged for 29 April 2018. 

 

Committee meetings – it was agreed that these would be held on Thursdays in future.

 

Registered players – Terry reported that he had not received all the lists yet and would contact Clubs who had not sent in lists to remind them. 

 

BV Shield engraving – Terry had been contacted by Sixpenny Handley about this.  The current situation is that this is left to the Clubs who win the shields each year, although on one occasion a Club did not have the engraving done.  If this is taken over by the League, it would probably involve an extra £1 being added to annual Team fees.  It was agreed that this would be discussed further at the next Committee meeting.  It was decided that Sixpenny Handley should arrange to have their shield engraved this year. 

 

8          Date of next meeting:  Thursday, 18 January 2018 at New Inn House, Glanvilles Wootton,

DT9 5QJ (instructions on location to be sent out with the Agenda).

 

The Chairman closed the meeting at 8.00 pm.


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